Organizational chart

TITLE 1 GENERAL PROVISIONS

Article 1.- In accordance with the provisions of decree n ° 2013/031 of February 13, 2013
on the organization and functioning of the National Bureau of Civil Status (BUNEC), created
by Law No. 2011/011 of 06 May 2011 modifying and supplementing certain provisions of
Ordinance No. 81/02 of June 29, 1981 on the organization of civil status and various
provisions relating to the status of natural persons, the management bodies of BUNEC
are :
- board of directors ;
- the general direction.

TITLE 2: OF THE SECRETARIAT OF THE BOARD OF DIRECTORS

Article 2.– The Chairman of the Board of Directors has a Secretariat for
accomplishing its missions.
Article 3.– Under the authority of a Head of Secretariat, the Secretariat of the President of the
Board of Directors is responsible:
- coordinating the activities of the Secretariat of the President of the Council
Administration;
- keeping the calendar of meetings and hearings of the Chairman of the Board
Administration;
- management of the switchboard and telephone connections to the Chairman of the Board
Administration;
- the classification and keeping of the archives of cases directly monitored by the
Chairman of the Board of Directors ;
- personal mail from the Chairman of the Board of Directors;
- personal missions and reserved business of the Chairman of the Board
Administration;
- the completion of formalities relating to the official travel of the President
from the administration board;
- all other missions entrusted by the Chairman of the Board of Directors.

 

TITLE 3: OF THE GENERAL MANAGEMENT

Article 4.– The General Management is placed under the authority of a General Manager,
assisted by a Deputy Director General, both appointed by Decree of the President of the
Republic.
Article 5.- For the accomplishment of its missions, the General Management of BUNEC
has the following services:
- A Technical Advisor;
- the Secretariats of the Chief Executive Officer and the Deputy Chief Executive Officer;
- Attached Services;
- the Central Administration;
- Regional Agencies.
CHAPTER I:
TECHNICAL ADVISOR

Article 6.– The Technical Advisor performs all missions entrusted to him by the
Chief Executive Officer, or where applicable, by the Deputy Chief Executive Officer.
CHAPTER II:
SECRETARIATS FROM THE DIRECTOR GENERAL AND
DEPUTY GENERAL DIRECTOR

Article 7.– Placed respectively under the authority of a Head of Secretariat, the Secretariats
of the Managing Director and the Deputy Managing Director are responsible for:
- coordinating the activities of the Secretariats of the Director General and the Director
Deputy General;
- keeping the calendar of meetings and hearings of the Chief Executive Officer and the
Deputy General Director;
- managing the switchboard and the telephone connections of the Chief Executive Officer and the
Deputy General Director;
- the classification and keeping of the archives of cases directly monitored by the
Managing Director and the Deputy Managing Director.
- personal mail from the Managing Director and the Deputy Managing Director;
- personal and business assignments reserved for the Director General and the Director
Deputy General;
- the completion of formalities relating to the official travel of the
Managing Director and the Deputy Managing Director;
- all other missions entrusted by the Managing Director and the Managing Director
Deputy.
CHAPTER III:
RELATED SERVICES

Article 8.– The attached Services include:
- the Audit and Control Division;
- the Communication and Public Relations Unit;
- the Legal Affairs and Litigation Unit;
- the Translation Unit;
- the Training and Awareness Unit;
- the Projects, Prospective and Cooperation Unit;
- the Mail and Documentation Service.
PARAGRAPH I:
AUDIT AND CONTROL DIVISION civil;
- the audit of the civil status system;
- preparation and production of semi-annual reports and an annual report on the
functioning and reliability of the national civil status system, in conjunction with
Central Administration structures;
- the execution of any other work within its competence entrusted by the
hierarchy.
In addition, the Audit and Control Division is specifically responsible for
monitoring and evaluation of the degree of application and implementation of the resolutions of the
Board of Directors and General Management decisions.
(2) It includes, in addition to the Head of Division, two (02) Research Officers and two
(02) Assistant Studies Officers.
Article 10.- (1) In the performance of their tasks, the Head of Division, the
Researchers and Assistant Researchers have access to all documents of the
controlled services.
As such, they can:
- request in writing information, explanations or documents from those responsible
controlled services which are required to respond within the time allowed;
- have, on an ad hoc basis, the necessary staff from other departments of the
BUNEC.
(2) Each inspection or control mission gives rise to the production of a
report addressed to the Director General.
PARAGRAPH II:
OF THE COMMUNICATION CELL AND
PUBLIC RELATIONS

Article 11.– (1) Under the authority of a Head of Cell, the Cell of the
Communication and Public Relations is responsible for:
- the development and implementation of the internal communication strategy and
external from BUNEC;
- promotion of the BUNEC brand image;
- relations with the media and other communication services;
- making and publishing newsletters, magazines and brochures
information from BUNEC;
- periodic evaluation of communication tools and media
the establishment;
- summaries of current affairs for the attention of the Chief Executive Officer;
- the preparation and organization of press briefings by the Chief Executive Officer;
- the collection, analysis and conservation of journalistic documentation
and audiovisual of BUNEC;
- the organization of media coverage of the ceremonies and activities of the
BUNEC at national and international levels, in relation to the departments concerned;
- feed, update and facelift of the BUNEC website,
liaison with the Information Systems Division;
- welcoming and organizing stays for official BUNEC guests;
- the execution of any other work under its jurisdiction entrusted by the
hierarchy.
(2) It includes, in addition to the Cell Head, two (02) Assistant Studies Officers.
PARAGRAPH III:
OF THE LEGAL AFFAIRS AND
LITIGATE

Article 12.– (1) Under the authority of a Head of Unit, the Business Unit
Legal and Litigation is responsible for:
- the investigation of legal affairs;
- the organization of the defense of BUNEC's interests in justice;
- regular opinions on the application of laws and regulations in
force;
- the formatting of all draft texts and acts to be submitted for signature
or on the Director General's visa;
- legal assistance in the settlement of various disputes;
- developing and formatting financing contracts and agreements
for the benefit of BUNEC, in conjunction with the relevant departments;
- monitoring the activities of the Disciplinary Commission;
- the collection, classification, operation, distribution and monitoring of
the application of regulatory texts by BUNEC services;
- the execution of any other work under its jurisdiction entrusted by the
hierarchy;
- the establishment of a legal database on civil status.
(2) It includes, in addition to the Cell Head, two (02) Assistant Studies Officers.
PARAGRAPH IV:
TRANSLATION CELL

Article 13.– (1) Placed under the authority of a Head of Unit, the Translation Unit is
loaded:
- current translation of documents;
- quality control of the current translation;
- the constitution of a terminology database relating to BUNEC;
- the execution of any other work under its jurisdiction entrusted by the
hierarchy.
(2) It includes, in addition to the Cell Head, two (02) Assistant Studies Officers including
one for translation into French, and the other for translation into English.
PARAGRAPH V:
OF THE TRAINING CELL AND THE
SENSITIZATION

Article 14 (1) Under the authority of a Cell Head, the Training and
Awareness is responsible:
- the design and implementation of information and
awareness of the population on the laws and regulations governing the state
civil;
- the conception and the implementation of the programs of


Article 9.– (1) Under the authority of a Head of Division, the Audit and
Contrôle is responsible for evaluating the performance of services. As such, it ensures:
- internal control and evaluation of the functioning of the Directorate's services
Générale and BUNEC Antennas;
- evaluation of the performance of the services in relation to the objectives set;
- information from the Chief Executive Officer on the quality of operation and performance
services ;
- evaluation and application of organizational techniques and methods, as well as
simplification of procedures;
- the implementation of the anti-corruption strategy and the improvement of
the quality of the services rendered to BUNEC users;
- verification of compliance with procedures, laws and regulations;
- drawing up risk maps by function, together with measures
corrective;
- the development of strategies to combat bad practices in the
state domain

e training of officers and
Secretaries of civil status, as well as other stakeholders in the system;
- training of civil status officers and secretaries, as well as others
system stakeholders;
- the approval of trainers in matters of civil status;
- the design and promotion of good practices in the development,
issuance and conservation of civil status documents;
- the development of programs and teaching modules on civil status in
the intention of educational establishments and training and
improvement;
- promoting the registration of children from birth.
(2) It includes, in addition to the Cell Head, two (02) Research Officers
Assistants.
PARAGRAPH VI:
OF THE PROJECT CELL, OF THE PROSPECTIVE
AND COOPERATION

Article 15.- (1) Under the authority of a Head of Unit, the Project Unit, the
Prospective and Cooperation is responsible for:
- the development of the BUNEC development strategy;
- conducting and carrying out studies, projects and programs, in conjunction with
the administrations and partners concerned;
- determining the establishment's objectives and programs, in conjunction with
operational departments;
- assistance and advice in planning the activities of others
services;
- the implementation of analysis, planning, programming and
modification of programs;
- carrying out socio-economic, prospective and strategic studies, with a view to
improved resource mobilization and optimal fulfillment
missions assigned to BUNEC;
- coordinating the implementation of projects and programs;
- evaluation and monitoring of the execution of projects and programs;
- the maintenance of a database on projects;
- the constitution and updating of a project bank;
- the implementation of analysis, planning, programming and
modification of programs;
- the development, publication and dissemination of the outlook note and
studies carried out;
- inventory and update of Technical Partners' proposals and
Financiers (PTF) in project financing;
- the implementation of the BUNEC cooperation strategy;
- promoting cooperation with national and international organizations;
- identification and inventory of potential public and private partners;
- seeking funding from donors, institutions
financial and capital markets, in relation with the structures concerned;
- the search for technical and financial opportunities for the benefit of the Officers and
Secretaries of civil status, as well as BUNEC staff, in liaison with the Unit
Training and Awareness;
- the implementation of policies, action plans and cooperation strategies
international;
- identification and preparation, in conjunction with the competent structures, of
projects and programs to be submitted to development partners;
- preparation, in conjunction with the Legal Affairs and Litigation Unit
and the structures concerned, agreements and conventions to be concluded with the
development partners, as well as monitoring their implementation;
- making BUNEC interventions consistent with sectoral strategies,
national, regional and international;
- of the evaluation of the contribution of BUNEC to the achievement of the objectives set by the
government cooperation strategies;
- the execution of any other work under its jurisdiction entrusted by the
hierarchy.
(2) It includes, in addition to the Cell Head, two (02) Assistant Studies Officers.
PARAGRAPH VII:
MAIL SERVICE AND
DOCUMENTATION

Article 16.– (1) Under the authority of a Head of Service, the Courier Service and
Documentation is responsible for:
- physical and telephone reception, intelligence and orientation of
users;
- processing and ventilation of incoming and outgoing mail;
- reprography and distribution of service documents;
- real-time user information on formalities and procedures in
force at BUNEC, through all the possibilities offered by News
Information and Communication Technologies;
- the application of public service quality standards;
- the design and implementation of a classification system for the
BUNEC administrative and technical documentation;
- setting up a documentary watch and feeding pages
incorporated into the BUNEC website;
- the execution of any other work under its jurisdiction entrusted by the
hierarchy.
(2) It includes:
- the Mail Office;- the Office of Documentation and Reprography.
SECTION I: FROM THE MAILING OFFICE
Article 17.– Placed under the authority of a Head of Office, the Mail Office is responsible for:
11
- physical reception, information and orientation of users;
- processing and ventilation of incoming and outgoing mail;
- reprography and distribution of service documents;
- the execution of any other work under its jurisdiction entrusted by the
hierarchy.
SECTION II: OFFICE OF DOCUMENTATION AND
REPROGRAPHY
Article 18.– Placed under the authority of a Head of Office, the Documentation Office and
Reprography is responsible for:
- the collection, archiving and centralization of the internal documents of the
BUNEC;
- collecting, centralizing, distributing, storing reports
studies, acts and documents of any other nature of interest to BUNEC;
- the conservation of the documentation produced by BUNEC;
- setting up a documentary watch and feeding pages
incorporated into the BUNEC website.

 

TITLE 4: CENTRAL ADMINISTRATION

Article 19.– The Central Administration includes:
- the Directorate of Standardization and Control of Civil Status Centers;
- the Directorate of Civil Status Archives and Statistics;
- the Directorate of Administrative and Financial Affairs;
- the Information Systems Division.
CHAPTER I:
OF THE STANDARDS MANAGEMENT AND
CONTROL OF CIVIL STATUS CENTERS

Article 20.– (1) Under the authority of a Director, the Directorate for Standardization and
of the Control of Civil Status Centers is responsible for:
- the development, dissemination and compliance with standards, standard documents and
procedures manuals applicable to civil status documents and centers;
- the development of a code of ethics for officers and civil status secretaries;
12
- the definition of evaluation standards and the development of performance indicators
performance of civil status centers;
- the definition of standards in terms of governance and ethics, in conjunction with
the Audit and Control Division;
- administrative and technical control over the organization and operation of
civil status centers, as well as the keeping of registers and the drawing up of acts
civil status;
- collaboration with the Ministry responsible for civil status matters
creation and appointment of heads of civil status centers;
- the production of control mission reports from the civil status centers in
address to the Director General of BUNEC;
- participation in the development of the national cartography of state centers
civil, in liaison with the Information Systems Division;
- participation in the constitution and updating of the file of officers and
Secretaries of civil status, as well as their telephone directory, in liaison with the
Information Systems Division.
(2) It includes:
- the Sub-Directorate for Standardization;
- the Sub-Directorate for the Control of Civil Status Centers.
PARAGRAPH I:
OF THE SUB-DIRECTORATE FOR STANDARDIZATION

res of civil status, and the third of control
Civil Status Centers, Diplomatic Missions and Consular Posts.
CHAPTER II:
FROM THE DIRECTORATE OF ARCHIVES AND STATISTICS
OF THE CIVIL STATUS

Article 23.– (1) Under the authority of a Director, the Directorate of Archives and
Vital Statistics is responsible:
- data collection, archiving and centralization, civil status registers
and other civil status documents;
- the processing of the data collected;
- the reception of the civil status registers of the Diplomatic Missions and Posts
Consular and other registers kept by the Ministry in charge of relations
exterior;
- the collection of decisions relating to changes in the civil status of
natural persons by application of Cameroonian legislation in force;
- the collection and centralization of data relating to vital statistics, in
liaison with the Ministry in charge of public health;
- the design and implementation of a physical archiving system and
electronic civil status documents and BUNEC documentation, in conjunction with
the Information Systems Division;
- the conservation of the BUNEC archives;
- relations with the national archives and other national documentary sources
and international;
- producing statistics of interest to BUNEC;
14
- participation in the constitution and updating of the National State File
Civil, in conjunction with the Information Systems Division;
- monitoring interoperability between BUNEC, the National Institute of Statistics
(INS) and other users of vital statistics data.
(2) It includes:
- the Sub-Directorate of Civil Status Archives;
- the Sub-Directorate of Vital Statistics.
PARAGRAPH I:
OF THE SUB-DIRECTORATE OF STATE ARCHIVES
CIVIL

Article 24.– (1) Under the authority of a Deputy Director, the Sub-Directorate of
Civil Registry is responsible for:
- the collection, archiving, centralization and preservation of documents
relating to civil status;
- collecting, centralizing, distributing, storing reports
studies, acts and documents of any other nature of interest to BUNEC;
- the reception of the civil status registers of the Diplomatic Missions and Posts
Consular and other registers kept by the Ministry in charge of relations
exterior;
- the collection of decisions relating to changes in civil status made by
application of Cameroonian legislation in force;
- the design and implementation of a physical archiving system and
electronic civil status documents and BUNEC documentation, in conjunction with
the Information Systems Division;
- the conservation of the BUNEC archives;
- relations with the National Archives and other national documentary sources
and international.
(2) It includes, in addition to the Deputy Director, three (03) Heads of Service responsible
respectively the first of the management of the archives of the Secondary Civil Status Centers,
the second of the management of the archives of the Main Civil Status Centers, and the third
of the management of the archives of the Civil Status Centers of the Diplomatic Missions and Posts
Consular.
PARAGRAPH II:
OF THE SUB-DIRECTORATE OF STATISTICS OF THE STATE
CIVIL

Article 25.– (1) Under the authority of a Deputy Director, the Sub-Directorate of
Vital Statistics is responsible:
- the collection, archiving and centralization of data relating to the state
civil;
- data collection from the various civil status centers;
- the processing of data collected from civil status centers;
- the collection and centralization of data relating to vital statistics, in
liaison with the Ministry in charge of public health;
- monitoring interoperability between BUNEC, the National Institute of Statistics
(INS) and other users of vital statistics;
- the production of statistics of interest to BUNEC and the INS;
- participation in the constitution and updating of the National State File
civil, in liaison with the Information Systems Division.
(2) It includes, in addition to the Deputy Director, three (03) Heads of Service responsible
respectively the first of the processing and exploitation of the data collected from
civil status centers, the second to monitor interoperability between BUNEC,
the National Institute of Statistics (INS) and other users of state data
civil, and the third of the constitution and updating of the National State File
civil.
CHAPTER III:
OF THE BUSINESS DEPARTMENT
ADMINISTRATIVE AND FINANCIAL

Article 26.– (1) Under the authority of a Director, the Business Directorate
Administrative and Financial is responsible :
- the general administration of BUNEC;
- BUNEC human resources management;
- the implementation of the BUNEC human resources management policy
which she participates in the development;
- relations with social organizations and the labor administration;
- the implementation of BUNEC social policy and aspects related to business
social;
- coordinating the establishment of the establishment's budget, in liaison with the
other BUNEC structures;
- ordering and supplying civil status registers, as well as equipment and
other equipment necessary for the proper functioning of civil status centers;
- inventory and monitoring of fixed assets;
- the management of general resources and movable and immovable property;
- quality control of external services relating to resource management
generals;
- the preparation of the budget, the business plan and performance contracts, in
liaison with other BUNEC structures;
- securing the BUNEC heritage;
- questions relating to public procurement, supplies,
accounting and logistics.
(2) It includes:
- the Human Resources Sub-Department;
- the Sub-Directorate of Financial and Material Resources.
PARAGRAPH I:
OF THE HUMAN RESOURCES SUB-DIRECTORATE

Article 27.– (1) Under the authority of a Deputy Director, the Sub-Directorate of
Human Resources is responsible for:
a) In the area of ​​human resources:
- the implementation of the BUNEC human resources management policy
which she participates in the development;
- the application of recruitment procedures and formalities;
- staff evaluation;
- keeping individual personnel files;
- forecast staff management;
- relations with the labor administration, trade unions and others
social organizations dealing with labor and social security issues;
- managing the work of the Promotion and Reclassification Commission
Staff and those of the Disciplinary Board;
- centralization and permanent updating of the physical files of the
BUNEC staff;
- the preparation of staff assignment documents;
- monitoring the career of staff;
- the development of the sectoral staff training plan;
- the preparation of personnel management acts;
- examining staff disciplinary files;
- preparing staff disciplinary files;
- drawing up deeds to grant pension rights, life annuities,
pensions from accidents at work and occupational diseases.
b) In the area of ​​pay management, the Sub-Directorate is responsible for:
- the implementation of the BUNEC policy on remuneration of the
staff;
- staff pay and related social and tax declarations;
- forecast workforce management;
- pension management;
- the preparation of balance items and balance accessories;
- taking charge of recruitment, promotion, appointment and
advancement;
- entering and validating elements of pay and family benefits;
- updating the balance file.
c) In the area of ​​social affairs, it is responsible for:
- the implementation of BUNEC's social policy;
- aspects related to occupational medicine, occupational health and safety;
- relations with hospital training;
- information of the personnel on the procedures of assistance relating to the diseases
occupational, occupational accidents and medical care;
- monitoring the improvement of working conditions in services;
- social assistance to staff and support for the associative and cultural life of the
staff ;
- all other tasks within its area of ​​competence assigned by the
hierarchy.
(2) It includes:
- the Personnel and Social Affairs Department;
- the Service of the Balance and Pensions.
SECTION I: PERSONNEL AND SOCIAL AFFAIRS SERVICE
Article 28.– Placed under the authority of a Head of Service, the Personnel and
Social Affairs is responsible for:
- the implementation of the personnel management policy of BUNEC, of ​​which he
participates in the development;
- forecast workforce management;
- processing job applications, preparing recruitment documents for the
personnel and the completion of related formalities;
18
- monitoring relations between BUNEC and the structures responsible for employment and
social Security ;
- the preparation of personnel management acts;
- monitoring the implementation of the staff evaluation procedure;
- relations with unions and employee representatives;
- of the implementation
e the training and capacity building plan for the
staff of which it participates in the development;
- preparing and monitoring the work of the Promotion and
Reclassification of Staff, Disciplinary Council, and operation of
related reports;
- keeping and constantly updating the physical files of the personnel of the
BUNEC;
- monitoring the career of staff;
- drawing up deeds to grant pension rights, life annuities,
pensions from accidents at work and occupational diseases;
- the implementation of BUNEC's social policy;
- follow-up on hygiene, health and safety issues in the workplace
work, occupational medicine and social work;
- relations with hospital training and doctors approved by the
BUNEC;
- the management of social works for the benefit of the staff;
- information of the personnel on the procedures of assistance relating to the diseases
occupational, occupational accidents and medical care;
- monitoring the improvement of working conditions in services;
- social assistance to staff and support for community and cultural life;
- monitoring social affairs involving BUNEC.
SECTION II: PAYMENT OF THE BALANCE AND PENSIONS
Article 29.- Placed under the authority of a Head of Service, the Service of the Balance is responsible:
- the implementation of the BUNEC policy on remuneration of the
personnel, in compliance with the laws and regulations in force;
- the collection, operation and entry of elements of staff compensation;
- editing payroll documents (pay slips, general books);
- the distribution of pay slips;
- legal and regulatory statements related to the balance;
- pension management;
- the preparation of balance items and balance accessories;
- the balance, the taking charge of acts of recruitment, promotion,
appointment and promotion;
- entering and validating elements of pay and family benefits;
- updating the balance file;
- from the assessment of the rights of employees and administrative documents to their
issue upon final termination of their employment;
PARAGRAPH II:
OF THE SUB-DIRECTORATE OF RESOURCES
FINANCIAL AND MATERIAL

Article 30.– (1) Under the authority of a Deputy Director, the Sub-Directorate of
Financial and Material Resources is responsible for matters relating to the budget,
public procurement and supplies, accounting and logistics.
To this end, it is responsible for:
- the preparation of the establishment's preliminary draft budgets;
- synthesis and consolidation of the budget;
- monitoring the implementation of the budget;
- logistics management;
- keeping the stock accounts;
- keeping the file of market statistics concluded by the establishment;
- monitoring the execution of contracts;
- centralizing and processing purchase requests from the various
services ;
- the development of tender documents, letters-commands and requests for
quotation;
- supplier approval;
- management of insurance contracts;
- the production of an annual administrative account retracing the acts of management of
the establishment and a performance report;
- the production of a material account;
- budgetary accounts, which retrace budget execution operations,
commitment phase to the payment phase;
- the execution of all other tasks within its area of ​​competence
entrusted by the hierarchy.
(2) It includes:
- the Budget and Material Service;
- the Markets Service;
SECTION I: BUDGET AND MATERIAL SERVICE
Article 31.– Placed under the authority of a Head of Service, the Budget and
Material is loaded:
- the preparation of the establishment's preliminary draft budgets;
- synthesis and consolidation of the budget;
- monitoring the implementation of the budget;
- management, maintenance and upkeep of movable and immovable property;
- logistics management;
- keeping the stock accounts;
- the production of an annual administrative account, retracing the acts of management of
the establishment and a performance report, in conjunction with the various
BUNEC structures;
- the production of a material account;
- budgetary accounts, which retrace budget execution operations,
commitment phase to the payment phase;
- management of insurance contracts.
SECTION II: MARKET SERVICE
Article 32.– Placed under the authority of a Head of Service, the Markets and
Supplies is responsible for:
- the development of tender documents, letters-commands and requests